Event planner

• Work Term: Permanent
• Work Language: English
• Hours: 35 hours per week
• Education: Secondary (high) school graduation certificate
• Experience: 2 years to less than 3 years
• or equivalent experience

Tasks

Promote conference and meeting services or special eventsInspect and select sitesDevelop marketing and communication plansDevelop media strategies and public relations activitiesPrepare, present and manage budgetsSolicit event donorsReview bids and negotiate costsArrange for production or purchase of promotional productsAssist in budget preparationAssist in site selection and attend to related detailsCo-ordinate and monitor conference and meeting activities and attend to related detailsCo-ordinate media servicesCo-ordinate set-ups, staging, seating, parking, communication systems and other details for special eventsConfirm and co-ordinate speakersImplement registration systemsImplement social programs, food and beverage, transportation, and other servicesSet up and monitor, or arrange for the setting up and monitoring of multi-media equipmentPlan and arrange for accommodation and transportation servicesPlan schedules, goals and objectivesPlan for required documentation and for pre- and post-distribution of documentation (itineraries, evaluations etc.)Research and design special events programsPlan for VIP arrangementsPlan for translation and interpretation servicesBook facilities for office personnelPlan for traffic and crowd control and securityPlan for social events and guest programsManage Event LogisticsDevelop and implement business plans

Computer and technology knowledge

Google DocsAdobe PhotoshopMS ExcelMS OfficeMS PowerPointMS WordMS WindowsTablet computerAdobe IllustratorInDesignMAC

Area of work experience

Business

Security and safety

Driving record check (abstract)Driver's validity licence checkCriminal record check

Transportation/travel information

Valid driver's licenceWilling to travelWilling to travel for extended periods

Work conditions and physical capabilities

Attention to detailWork under pressureTight deadlinesFast-paced environment

Own tools/equipment

Cellular phoneComputerInternet accessOffice equipment and supplies

Personal suitability

AccurateClient focusEfficient interpersonal skillsExcellent oral communicationExcellent written communicationFlexibilityInitiativeOrganizedTeam playerTime managementAbility to multitask

Screening questions

Are you available for shift or on-call work?Are you available for the advertised start date?Are you willing to relocate for this position?Do you currently reside in proximity to the advertised location?Do you have previous experience in this field of employment?Do you have the above-indicated required certifications?Do you have the necessary equipment for remote work (i.e. internet, home office, etc.)?What is the highest level of study you have completed?What is your current field of study?What is your current level of study?

Workplace information

Remote work available

Financial benefits

BonusGasoline paidMileage paid

Other benefits

Learning/training paid by employerTeam building opportunitiesVariable or compressed work week

Support for persons with disabilities

Applies accessible and inclusive recruitment policies that accommodate persons with disabilities

Support for newcomers and refugees

Assists with immediate settlement needs of newcomers and/or refugees (for example: housing, transportation, storage, childcare, winter clothing, etc.)Supports social and labour market integration of newcomers and/or refugees (for example: facilitating access to community resources, language training, skills training, etc.)Recruits newcomers and/or refugees who were displaced by a conflict or a natural disaster (for example: Ukraine, Afghanistan, etc.) Supports newcomers and/or refugees with foreign credential recognitionOffers mentorship programs that pair newcomers and/or refugees with experienced employees Provides diversity and cross-cultural trainings to create a welcoming work environment for newcomers and/or refugees

Support for youths

Offers on-the-job training tailored to youthsOffers mentorship, coaching and/or networking opportunities for youthsProvides awareness training to employees to create a welcoming work environment for youths

Support for Indigenous people

Offers mentorship, coaching and/or networking opportunities for Indigenous workers Facilitates access to Elders who can offer support and guidance to Indigenous workers

Supports for visible minorities

Applies hiring policies that discourage discrimination against members of visible minorities (for example: anonymizing the hiring process, etc.)Offers mentorship programs that pair members of visible minorities with experienced employeesProvides diversity and cross-cultural training to create a welcoming work environment for members of visible minorities

---